Guidelines

It is ESSENTIAL that you read the guidelines below before you submit. Posters which do not adhere to the guidelines will not be included in the programme.

Who submits the poster?

The Presenting Author must submit the poster and will act as the main point of contact for the poster with organisers. Upon successful submission of the poster a confirmation email will be sent to the Presenting Author.

If you do not receive a confirmation email, please check that your poster has not been left in draft and is fully submitted by checking on the View/Edit Posters page.

How to edit a submitted poster

You can save your submission as a draft and return to edit the submission at a later point. It is important to note that once it has been submitted, the poster cannot be edited after the submission deadline.

Submission Details Required

  • Poster title – word limit is 15
  • Presenting Author – Name, affiliation, and job title of presenting author (this person must be listed as the first author)
  • Co-Authors – Name, affiliation, and job title of co-author(s)
  • Poster PDF – PDF documents only can be uploaded. The file must be named using the following format: LastNameOfAuthor-Full Title including spaces.pdf
  • Additional information
    • Poster Pitch Presentation (A limited number of poster authors have the opportunity to present a two-minute poster pitch during the conference on a first come first served basis – Do you wish to apply for a poster pitch presentation?)
    • Data consent agreement
    • Alternative contact person for poster

Poster Format

Poster presenters will be required to produce a poster for display at the conference. Presenters are asked to take note of the following guidelines when producing their poster:

  • Poster size is A0 (0.84 x 1.19m) (portrait orientation)
  • Title Headings – at least 4 cm high (120 point)
  • Keep text to a minimum and at least 1 cm high (28 point)
  • Ensure any text is in large font
  • Use graphs, charts, and/or tables
  • Ensure contents have a logical flow
  • Make it colourful
  • Posters should be easily read from a distance of 2 to 3 metres.
  • Removal and collection of posters at the end of the display period remains the responsibility of the presenter. Posters not removed by the indicated take down time will be removed.

15 Steps to an excellent poster

  1. Main message: Which research findings do you want to highlight; this is your main poster message.

  2. Visual communication and choosing images: What will best capture your audience’s interest from a distance? (Figures? Photos?) Be specific in your choice; a lot can be communicated with the ‘right’ image. Produce new images where necessary. Crop images to precisely communicate your message.

  3. Include a ‘focus’ item: Use a main visual object (covering 30% of poster), to attract the audience.

  4. Precision of images: Make figures easy to read/interpret; test first on colleagues/friends unfamiliar with your topic; do they get the message? Condense quantitative data into figures if possible.

  5. Titles: tell the main message Keep them short, specific, and easy to read.

  6. Words: the fewer the better! (within reason) By this point, you have title and images including a focus item; what text is absolutely necessary to communicate your message? A poster is not a research article, it’s a sign-posting mechanism for your work. Don’t write full text, use bullet points.

  7. Design templates: Do you have an institute template/logo? These quickly show affiliations and create credibility, but should not be treated as law, particularly if large/attention stealing; if you are not happy with the suggested layout/colours, can you change them?

  8. Test your design layout: Play around with your design (move images, change their size – but keep them large enough!); try different versions. People expect to find the title at the top, but wherever you put it, use a large font. Where does the text work best? Help your audience find a logic way through the information in your poster. Your focus item should attract attention from 5m away, and all images/text should be easily read/understood from 1m. Consider that in many cultures, text is read from top to bottom, left to right, however images can draw the eye as well e.g. a cat looking out can lead the eyes of the reader out of the poster instead of into it.

  9. Colour matters: A limited colour scheme (a few highlighting colours) creates calm, making posters less ‘messy’. Try different backgrounds to see what happens in relation to images; change image colours if necessary. Remember colour-blindness: avoid red/green combinations. Be aware of colour systems, there are different systems for colour information E.g. CYMK, RGB. Although there are “translators” between these systems, a colour on your screen may not be the same when printed. If elements of your poster have colour information in different systems, they may print differently.

  10. Refine text: Once you have a draft of your layout, focus your main message. Avoid long/ complicated sentences. A poster brings attention to your work and findings. People can ask you for detail during poster sessions, you can add links to more information and provide printed versions.

  11. Text readability: All text including in figures should be large enough font to be read from a 1m distance (excluding contact details/acknowledgement’s etc). Use a plain background for text, if necessary by inserting a textbox. Don’t shrink font size or images in order to add more text.

  12. Font/typeface: Sans serifs typefaces are recommended for titles, with serifs for main text. Don’t mix too many fonts; this can look messy.

  13. Affiliations, contact details and acknowledgements: Use smaller fonts and don’t forget anyone! Finding you; your photo on the poster will help people find you and help you share your work.

  14. Test. Test. Print your poster (in smaller format just to test, but with colours). Look at it from a distance with your eyes half closed, what captures your eyes and in what direction do they go? Do they go to the main message first? Have other people (not co-authors) looked at it? What main message do they take home? Do they understand the images? Is it easy to read? Suggestions for text, layout and design including colours?

  15. One-minute rule: It should be possible for someone to read and comprehend the main message and content of your poster in no more than one minute. If they cannot, why not? What can you simplify to achieve this?

Withdrawal Conditions & Change of Presenter

If you need to withdraw the poster or change the presenting author contact SVEPM2022@conferencepartners.com by 14 March 2022.

Terms and Conditions

  • The poster submitted adheres to the poster submission guidelines outlined on the Conference Website.
  • The poster submitted is in English.
  • This poster has only been submitted once for SVEPM 2022.
  • It is the responsibility of the presenting author to submit the poster. They are the main contact whose responsibility it is to communicate with other co-authors.
  • The presenting author is available to present at the whole conference (23-25 March 2022).
  • The presenting author must register and pay in full before submitting the poster.
  • The poster, along with the names and affiliations, will be published on the society’s website, and this will not raise any copyright issues.

If you have any queries regarding the above, please contact the SVEPM 2022 Programme Team SVEPM2022@conferencepartners.com

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